College Policies, Programs and Forms
Associate-to-Full Professor Support (Release Time program temporarily on hiatus)
There are two components to our enhancement of associate professor support. First, there is the Associate-to-Full Professor Support Group. This is hosted by the Associate Dean at least once per semester and is a place for Associate Professors pursuing promotion in CEHSP to discuss issues and concerns. Possible uses involve facilitation of writing support groups, discussions of grant strategies, formation of collaborative research proposals, leave/sabbatical strategies, and effective research communication to enhance profile of faculty research, and college expectations and processes regarding promotion.
Second, a course release program is available to Associate Professors in CEHSP who articulate a compelling plan to use the time to support a grant proposal, work on a scholarly manuscript to be submitted to a review process for public dissemination, or other activity that would substantially enhance the faculty member’s case for promotion to Full Professor. An example of a compelling case would be one articulating how the activities conducted under the release would fit in with those covered by a sabbatical, single semester leave, Grant-in-Aid, Collaborative Enhancement Program, or other internal or external funding proposal. Faculty may not receive this release at the same time as a release from the Collaborative Enhancement Program. Only one Associate Professor in CEHSP will receive this 3-contact hour release per year.
Centers; Guidelines for Creating New Centers within CEHSP
A center is a named structure within the college with an articulated mission, vision, and goals and a specified administrative organization. Centers must have potential to meaningfully advance the CEHSP strategic plan and serve an academic function. Faculty initiating a center must have a demonstrated track record of securing external funds of relevance to the mission, vision, and goals of the Center. There must be a realistic plan for pursuing further external funds to support the work of the Center. The Center must serve a function that extends beyond the teaching, scholarship, or service responsibilities of the faculty involved such that it is “more than the sum of its parts”. The Center must clearly benefit CEHSP students. The Center must have articulated oversight and assessment plans. As recommended by system policy about collegiate centers, new CEHSP centers shall follow policies for University-wide Centers regarding operation, evaluation and review adapted so that the Center reports annually to the Dean. Centers may be approved by the Dean after consultation with the Administrative Leadership Council and the Senate Executive Committee. As per system policy regarding collegiate centers, the Dean must consult with the Provost’s office about the Center’s name to avoid duplication.
Application for Creation of New Center (rolling basis - discuss with Dean first).
Chancellor’s Faculty Small Grant Program
This program supports projects by faculty with a 35% FTE appointment or greater. There are two types of Chancellor’s Faculty Small Grant in CEHSP. One provides up to $750 support for teaching service or research projects. The other provides between $1,000 – 3,000 to support a research project. Projects that advance the College Strategic Plan are given preference. If awarded, faculty must pay careful attention to, and abide by, the terms and conditions contained in the award letter (including but not limited to start and end dates of funding, need for IRB approval, limits on spending, etc.).
Chancellor Small Grant Research application (Due in Spring Semester).
Chancellor Small Grant Teaching, Service, Research application (Due in Spring Semester).
Collaborative Enhancement Program (Program temporarily on hiatus)
This program supports a group of faculty or staff working on obtaining external grant funding. The grant funds pursued must support the research, teaching/advising, or service obligations of the individuals involved. For the purpose of this program an external grant is defined as one funded by a source or program outside the University of Minnesota System. It is expected that the collaborative group will support the CEHSP strategic plan through their proposed project. One project is supported per year.
Support is in the form of 3 contact hour course release for each of 2-3 faculty to support their joint writing of a grant. The relevant Department Heads must approve in advance the timing of the releases to ensure their departments are not adversely affected. The Department Heads also work with the college to determine how we will pay for coverage of the courses impacted. Preference is given to proposals that most advance our strategic plan and that appear to have a strong chance of success.
Faculty are encouraged to use the Chancellor’s Small Grant, CEHSP Development Grants, or other internal sources as seed funds for collaborative research pilot projects to support their grant application. As funds allow, a Chancellor’s Small grant will be made available to approved teams if they need it to support their grant application (e.g., seed money for pilot data, travel needed to support the application, etc.) If awarded, faculty must pay careful attention to, and abide by, the terms and conditions contained in the award letter (including but not limited to start and end dates of funding, need for IRB approval, limits on spending, etc.).
Collaborative Enhancement Program Applications due in Fall Semester (Note: the program is in hiatus for 2023-2025).
Financial, Budget, and Grant Considerations
Several considerations for any funded projects (whether intramural or extramural):
- PIs should make sure that they provide the budget section of approved grants to the departmental staff handling the budget. Approved, itemized budgets for Chancellor’s Small Grant and UROP are provided by the college to departmental staff.
- Spending must be limited to approved items in the funded budget. Changes or substitutions require pre-approval.
- The University is a tax exempt organization. Arrange for sales tax to be waived or refunded. The University has a certificate of exemption that can be used to document this and P-Cards have the tax exempt status indicated on them.
- Grant money cannot be spent before the start date or after the end date of the funding period without special arrangements.
- PIs must allow two weeks before the end date for charges/expenses to clear. P-Card reconciliation must occur during this time.
- Salary expenses need to be incurred with more time before the end of the funding window to allow for enterprise fees to be assessed. Please contact your Department Staff to clarify what is the last allowable pay period before the end of the grant.
- For some projects spending may need to be on hold until IRB approval is obtained (check award letter).
National Conference on Undergraduate Research (NCUR)
Open Access Fee Emergency Policy and Process
As the CEHSP budget allows, the college will maintain an emergency fund to support, on a first-come/first-serve basis, open access (OA) publishing fees. To be eligible all of the following conditions must apply:
- There is documentation of pursuing other avenues of support first (i.e., grant funding, departmental funds*, etc.)
- The journal is also published in print by an established publisher indexed in a relevant database available through the UMD library, or
- The faculty member provides documentation of each of the following indicators that the journal is identified as a reputable open access journal:
- The request for funding does not exceed $2,000 including any departmental contributions.
- Including this funding, the corresponding author (or their faculty advisor if they are a student) has not received an amount for OA fees this year or in the previous two fiscal years totaling $2,000 across the three years.
*There is a college expectation that the department will contribute a portion of the support for each request. The expected contribution would be 25% of the total fee up to $500 of departmental support.
Process: To apply for the emergency funding, send the above information to your Department Head by email. Department Heads will forward that email to the Associate Dean along with their approval and confirmation of departmental contribution. Support is contingent on both Departmental and Collegiate availability of funds.
This emergency fund reflects discussions around Employee Engagement Survey results and Strategic Plan Goals regarding supporting scholarly activities.
Single Semester Leave Form
Travel Support for Faculty
Funds are available to support faculty presenting peer-reviewed scholarship at conferences or attending a conference in a leadership capacity (e.g., officer position, committee role). Tenure-track faculty may be awarded up to $1,000 per fiscal year. Tenured and Term faculty (50% appointment or greater) may be awarded up to $750. Be sure to indicate on funding request form additional funding sources (e.g., start-up, grants, etc.).
See “Travel” section on the Faculty & Staff Resources page for how to apply and other travel policy links.
Undergraduate Research Opportunities Program (UROP)
Faculty mentors of UROP applicants are encouraged to use the CEHSP Tips for a Competitive UROP Proposals to facilitate a conversation with applicants as they mentor multiple drafts of a proposal.
Research Support Ideas and Suggestions
Use the CEHSP Research Support Suggestions form to suggest ideas for improving research support in the college, to suggest ideas for professional development or workshop themes, or research topics you like to discuss with colleagues in the college.
Research Opportunity Notification Email List
Please complete the CEHSP Research Opportunity Notification List form if you are a CEHSP faculty or staff member and want to receive emails about non-UMD research funding, training or networking opportunities forwarded to you. Note the Department Head Group, Directors of Graduate Study, and the Research & Grants Committee will continue to get these forwarded to them regardless. Information about CEHSP, UMD, and Grant-in-Aid opportunities will continue to be sent to all faculty.
Research Grant Proposal Feedback Network
Request Feedback on Grant Proposal
Campus, University, and External Resources
Other University Research Resources
- Office of the Vice President for Research (OVPR)
- Experts @ MN – Research Units – Tool for identifying possible collaborators within the system
- Kathryn A. Martin Library Research Resources for Faculty & Staff
Policies, processes and compliance
- Institutional Review Board (IRB)
- Sponsored Projects Administration
- Sponsored Projects Administration – Staff Contacts
- University Research Policies
International Scholarship Support
- UMD International Programs and Services- Fulbright Scholar Program
- Global Programs & Strategy (GPS) Alliance – includes support for international research travel.
Research Support & Funding Resources
Extramural Research Grants
Department of Health and Human Services
- Administration for Children & Families
- Administration for Community Living
- Indian Health Service
- National Science Foundation (NSF)
- National Institutes of Health (NIH)
- Substance Abuse and Mental Health Services Administration (SAMHSA)
State of Minnesota
- Board of Aging Dementia Grants
- Department of Education (DOE)
- Department of Natural Resources (DNR)
- Department of Veterans Affairs
Foundations & Non-Governmental
Public or Archived Datasets
Minnesota Department of Education
Centers for Disease Control (CDC)
- Adolescent Behaviors and Experiences Survey
- School Health Profiles
- School Health Policies and Practices Study
- Youth Risk Behavior Surveillance System
National Institutes of Health
- Eunice Kennedy Shriver National Institute of Child Health and Human Development Datasets & Resources
- Some key categories of datasets include:
- Child Development and Behavior
- Intellectual and Developmental Disabilities
- Rehabilitation and Recovery
- Reproductive Health
- Some key categories of datasets include:
- National Institute of Mental Health Data Archive
- National Institute on Aging
- National Institute on Alcohol Abuse and Alcoholism Data Archive
- National Institute on Drug Abuse data sharing site
- National Institute on Minority Health and Health Disparities
Substance Abuse and Mental Health Services Administration (SAMHSA)
- National Survey on Drug Use and Health
- National Survey of Substance Abuse Treatment Services
- Drug Abuse Warning Network
- Uniform Reporting System
- Treatment Episode Data Set
- National Mental Health Services Survey
- Mental Health Client-Level Data
- Substance Abuse and Mental Health Data Archive